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Lincoln Park Zoo

Marketing Administrative Assistant

GENERAL SUMMARY

Enhance executive staff member and department effectiveness by providing professional administrative support.

ESSENTIAL JOB FUNCTIONS

  • Provides confidential administrative support to supervisor(s)
  • Assist with Board of Trustees communication and setting up committee meetings
  • Collects and prepares information for the supervisor’s use in discussions and meetings with staff members and outside individuals
  • Manage meeting logistics including room setups, audio and visual assets, and catering.
  • Composes letters and memoranda from verbal direction and/or from knowledge of organization policy or procedures
  • Maintains daily appointment calendars; makes travel and lodging arrangements as required
  • Responsible for establishing and maintaining official documents and records
  • Receives and screens telephone calls, mail and visitors
  • Utilizes word processing equipment and/or PC in the performance of assigned duties

ADDITIONAL RESPONSIBILITIES

  • May serve as representative in various zoo initiatives
  • May be required to attend meetings and take meeting minutes
  • May do research for projects
  • May assist in social media monitoring.
  • Performs other duties as assigned

KNOWLEDGE, SKILLS & ABILITIES

  • Thorough knowledge of modern office practices, procedures and equipment
  • Thorough knowledge of PCs, using word processing, spreadsheet and database software, esp. Microsoft Office (Word, Excel, Power Point, Access)
  • Broad knowledge of the zoo’s mission and philosophy
  • Thorough knowledge of and ability to communicate and be understood in business English
  • Ability to perform a variety of administrative support assignments requiring considerable exercise of independent judgment and discretion
  • Ability to handle confidential matters with discretion
  • Ability to organize tasks and time to ensure timely completion of all projects
  • Ability to understand and carry out oral and written directions
  • Ability to interact courteously and respectfully with supervisor, fellow employees, volunteers, zoo visitors and general public

EDUCATION REQUIREMENTS

Associate Degree. Bachelor’s degree preferred.
 

EXPERIENCE REQUIREMENTS

Two years performing complex and responsible administrative support duties in a fast-paced office environment.  Experience in a similar work environment desirable.

PHYSICAL REQUIREMENTS

Ability to sit for long periods of time. Ability to work in open office environment. Ability to traverse zoo grounds to conduct tours facilitates deliveries, escort vendors and coordinate meetings.

ADDITIONAL REQUIREMENTS

Available to work special events that may occur outside of regular work schedule, including evenings, weekends or holidays, as assigned.
 

How to Apply

Please apply online at www.lpzoo.org/careers. Please put job name in subject line of email.

Lincoln Park Zoo
2001 N Clark St
Chicago, IL 60614

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