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Sacramento Zoo

Accredited by the Association of Zoos and Aquariums (AZA) since 1975, look for the AZA logo whenever you visit a zoo or aquarium as your assurance that you are supporting a facility dedicated to providing excellent care for animals, a great experience for you, and a better future for all living things. With its more than 250 accredited members, AZA is a leader in global wildlife conservation, and your link to helping animals in their native habitats. The Association of Zoos & Aquariums is buildi

Executive Assitant to CEO

Executive Assistant to the CEO-Full Time

Job Description
Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the Board of Trustees and the Zoo’s Leadership Team; organizes and coordinates executive outreach and external relations efforts for the CEO; and oversees special projects. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, in alignment with the Zoo’s core values, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles and Responsibilities – Executive Support

  • Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the CEO’s schedule is optimized and efficient. Manages the schedule to create win-win situations for direct access to the CEO’s time.
  • Communicates directly, and on behalf of the CEO, with Board members and others, on matters related to CEO’s programmatic initiatives.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrates leadership to maintain credibility, trust and support with senior leadership staff.
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a key data source for the CEO, having a sense for the issues taking place in the environment and keeping the President updated.
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the zoo.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Roles and Responsibilities – Board Support and Liaison

  • Serves as the CEO’s administrative liaison to the Board of Trustees
  • Prepares board meeting agendas, meeting materials and records minutes
  • Maintains discretion and confidentiality in relationships with all trustees
  • Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format

Roles and Responsibilities – Senior Leadership Liaison

  • Participates as an adjunct member of the Leadership Team including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of Leadership Team meetings, off-site sessions, and all staff meetings.
  • Facilitates cross-divisional coordination of travel and outreach plans as needed.

Qualifications

  • Strong connection with the Sacramento Zoo’s mission
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners. Ability to have fun and enjoy a role in a professional, non-profit environment.
  • Expert level written and verbal communication skills.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.

Education and Experience Requirements

  • Bachelor’s degree preferred but not required.
  • Strong work tenure: at least five years of experience supporting C-Level Executives, preferably in a non-profit organization.
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Experience Required

5 years

Further Comments

Please include Cover Letter

Perks

Generous benefit package to include: medical, dental, vision, 403 B, Life Insurance, 13 paid holidays

How to Apply

ZooHR@saczoo.org

Sacramento Zoo
3930 West Land Park Dr.
Sacramento, CA 95822

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