International Crane Foundation
Facilities Manager
The International Crane Foundation (ICF) is looking for a motivated individual capable of leading a dedicated team. ICF’s facility is diverse, and the successful candidate will have demonstrated experience with facility management leadership. Over the past 50 years, ICF has grown from the dream of two college students to a world-renowned conservation effort to save the world’s cranes and the flyways and habitats they frequent. Our new Facility Manager will assist in maintaining the site and grounds of our Headquarters near Baraboo.
What is it like to work at ICF? Prepare to be surrounded by people who are passionate for our mission, dedicated to the organization, and engaged with their fellow staff and associates. The salary range is $48,000 to $55,000 plus a nice benefit package.
Position Summary:
The Facilities Manager at the International Crane Foundation (ICF) is a crucial role responsible for providing leadership and management of the facilities staff. This individual works as a hands-on supervisor, coordinating with staff and contractors to ensure the smooth operation of maintenance, repair, and landscape activities for a 200-acre public facility. They are also responsible for the project and budget management for construction and sustainability initiatives.
The Facilities Manager oversees all aspects of facility operations including construction projects, budgeting, maintenance and repairs, and security. In addition, they are responsible for training, supervising, and evaluating facilities staff and overseeing the maintenance of equipment and fleet vehicles. This role requires excellent organizational and problem-solving skills and the ability to effectively communicate and collaborate with all stakeholders, including staff, contractors, and vendors. Effective communication, teamwork, and adaptability skills are essential for success in this role.
Essential Duties and Responsibilities:
• Act as the project manager for on-site construction projects, which includes creating the project's scope in collaboration with appropriate department heads and staff, collecting bids, communicating with internal and external stakeholders, and keeping the project up to date and within budget.
• Prepare and manage the site and capital project budgets and plans with the COO.
• Coordinate ICF's Headquarters' maintenance and repairs to keep the site presentable and in good working condition.
• Provide oversight for custodial activities throughout the site. Coordinates staff and contractors to maintain the cleanliness of designated areas.
• Train, develop, and provide supervision to Facilities Technicians, including regular feedback on individual performance and performance reviews.
• Coordinates and supervises maintenance work assignments, building and landscaping programs, contractors, and vendors.
• Manages all aspects of site security, including key control, perimeter access codes, and building security systems.
• Perform maintenance tasks on a daily basis.
Additional Duties and Responsibilities:
• Develop and implement a preventive maintenance program.
• Procure equipment parts and maintenance supplies in coordination with the Facilities Technicians.
• Oversee the maintenance of all fleet vehicles and ensure they are in safe working condition in coordination with Facilities Technicians.
• Collaborate with North American program staff to maintain and establish native prairies on ICF property.
• Collaborate closely with Crane Conservation team to ensure the safety of our captive flock with all facility projects.
• Prepare and maintain files on all current and historical buildings and landscaping plans and records of the ICF property, including site photo documentation.
• Develop and design solutions to complex maintenance issues.
• Confers with staff to help coordinate ICF special events and activities and address the needs of individual departments.
• Ensure all safety programs and procedures are followed and adhere to OSHA, zoning, hazardous waste, fire safety, traffic regulations, etc. Ensure there is a facility staff representative on the Safety Committee.
Core Competencies:
• Working knowledge of architectural, electrical, and mechanical systems.
• Working knowledge of leases, contracts, and related documents.
• Verbal communication skills, including speaking clearly and persuasively; and listening effectively.
• Written communication skills include effectively drafting, proofreading, and editing routine correspondence and reports in a clear, concise, logical, and effective manner.
• Ability to use word processing software, spreadsheets, e-mails.
• Demonstrated experience with effective record keeping as it relates to facilities management.
• Ability to identify problems; collect, organize, and analyze information; ask good questions and make appropriate decisions or recommendations to resolve issues.
• Attentive to detail and thoroughness.
• Ability to work the number and schedule of hours needed to accomplish assigned tasks and regular job responsibilities, including weekends and holidays.
• Work as a constructive team member, including the free sharing of information and technical expertise as needed.
• Demonstrate respect and sensitivity for others (including the cranes), inspire trust, and work with integrity.
• Quickly, effectively, and continually adapt to changes in work environment and duties, processes, and technologies.
Physical Abilities and Work Environment:
The physical abilities and work environment characteristics described below represent those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to operate computers and phones.
• Ability to communicate with fellow staff, vendors, and others. Communication is typically one to one or in a small group. Communications needs to be in English.
• Ability to lift and move 50lbs.
• Ability to move about the site, including rough terrain.
• Ability to operate grounds equipment including, bobcats, mowers, snow removal equipment, and other types of equipment.
• Occasionally required to ascend/descend ladders.
• Frequently needs to bend, stoop, and crouch in order complete tasks.
Work Environment:
The work environment is a mixture of office settings and working outdoors in all types of weather found in Wisconsin.
• Ability to work outdoors in different weather conditions.
• Office environment with a comfortable office climate and limited noise.
“ICF is committed to cultivating and preserving a culture of diversity and inclusion. We hire great people.”
ICF is an equal opportunity employer.
Experience Required
Qualifications Required:
• Associates degree in a technical discipline (Industrial, Electrical, Mechanical, Civil). Bachelor's degree preferred or equivalent experience in related field. Five or more years of experience in the construction or maintenance field with two or more years of supervisory experience.
• Project planning, budget, and implementation experience.
• Experience supervising others to achieve desired results; delegating work; training and skill development; assessing and providing feedback on individual performance.
• Acceptable valid state driver's license and driving record.
Preferred Qualifications:
• Facility Management certification.
• Experience with prairie restoration activities.
• Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet
• Experience with managing a ticketing system for facilities management and scheduled maintenance.
Salary
$48,000-$55,000 per year
How to Apply
To apply send resume and cover letter to ICFjobs@savingcranes.org. Please put Facility Manager in the subject line.
International Crane Foundation
E11376 Shady Lane Road
Baraboo, WI 53913
Phone: 6083569462
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