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North Carolina Zoo

Animal Records Registrar

invites applications for the position of:
Animal Records Registrar
JOB CLASS TITLE: Administrative Specialist II
DEPARTMENT: Dept of Natural and Cultural Resources
RECRUITMENT RANGE: $37,577 - $49,759
APPOINTMENT TYPE: Permanent Full-Time
WORK LOCATION: Randolph County
OPENING DATE: 08/01/22
CLOSING DATE: 08/15/22 5:00 PM Eastern Time


***Pay Grade NC09 - Recruitment Range - $37,577 - $49,759***
 Learn about the NC ZOO:   
Learn about employee perks/benefits:

Primary Purpose of this Position:
The North Carolina Zoo is seeking a Zoo Registrar to work with the curatorial team overseeing animal care, welfare & management for the Zoo. This position is responsible managing the Zoo’s animal records, license, permits and related policies. Validating the quality of recorded data and ensuring legal compliance of all animal transactions. The registrar also serves as liaison to relevant government agencies, other zoological institutions, and conservation organizations, including zoological and/or aquarium accrediting bodies (i.e., Association of Zoos and Aquariums (AZA), regarding animal records, wildlife permitting, and related matters.  These records and permits are required for AZA accreditation and for compliance with federal endangered species and other wildlife laws and regulations. The Zoo Registrar prepares required paperwork and makes transport arrangements for animals shipped into and out of the collection.   The Zoo Registrar also assist the curator team with animal care and welfare documentation.
Primary duties include creating and maintaining electronic records of animal histories using ZIMS format and well organized associated hard copy vertical files. Coordinating animal transactions, including transport logistics and costs. Preparing state, federal and international permit applications for animal possession and transport. Generating required annual reports and renewal applications for these permits, animal loan agreements, etc. Prepares bi-annual reports on animal collection inventory with associated metrics and statistics. Establishing key working contacts within federal and state permitting agencies to use as resources regarding permits and legal requirements associated with possession and transport of animals.
Job Requirements

  • Must be able to work with computers and MS Office (MS Word, Excel, and Power Point). Must be familiar with Species 360 ZIMS and Tracks animal record keeping software.
  • Required to participate in the North Carolina zoo’s occupational health program, receiving vaccinations and regular health screenings.
  •  Required to have a North Carolina driver license or able to obtain within 30 days of employment.
Primary Purpose of the Organizational Unit: 
The North Carolina Zoo exists for the enjoyment, education, and inspiration of all of North Carolina's citizens and visitors to the zoo. The mission of the zoo is to encourage the understanding of and commitment to the conservation of the world's wildlife and wild places through the recognition of the interdependence of people and nature. The Zoo displays, conserves and protects representative examples of natural beauty, plant and animal species and ecological features of the North American and African regions of the world through the presentation of live animal exhibits from these regions.
Department Information:
The Department of Natural and Cultural Resources' (DNCR) vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational and economic future of North Carolina. Our mission is to improve quality of life by creating opportunities to experience excellence in the arts, history, libraries and nature throughout North Carolina.  The Department works to stimulate learning, inspire creativity, preserve the state's history, conserve the state's natural heritage, encourage recreation and cultural tourism, and promote economic development.  Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state's diverse population, culture, and history by expanding engagement with diverse individuals and communities. We encourage you to apply to become a part of our team. Visit -


**To receive credit for your work history and credentials, you must list the information on the application form. Any information omitted from the application form, listed under the text resume section, or on an attachment will not be considered for qualifying credit.**
  • Demonstrated working experience with animal welfare assessment processes and software, including quality of life assessments, Care for Welfare ZIMS software etc.  
  • Demonstrated working experience with animal record systems, including Species 360 ZIMS and/or Tracks.
  • Proven working experience with application process and maintaining of a variety of professional licenses and permits, ideally with experience at state, federal and international level.
  • Proven working experience coordinating animal transaction and transport documentation and logistics for zoo animals.
  • Proven working experience generating annual reports and/or managing loan agreements, with associated metrics and statistics.
  • Ability to train staff in animal record keeping, records management and animal data entry standards.  
  • Ability to establish key working relationships within federal and/or state permitting agencies to use as resources regarding permits and legal requirements associated with possession and transportation of zoo animals.

Management Preferences 

  • Completion of a four-year program in a college or university preferable with major emphasis on coursework in biology/zoology, business administration or other related field or equivalent experience. 1-3 years related experience or equivalent combination of education and experience.


Bachelor's degree in biology, zoology, natural sciences, or related curriculum from an appropriately accredited institution and one year of experience working in a zoo-based or related animal care facility; or an equivalent combination of education and experience.



The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation or political influence.
Please be sure to complete the application in full. Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit.  "See Resume" or "See Attachment" will NOT be accepted.
Degrees must be received from appropriately accredited institutions.  Transcripts, and degree evaluations may be uploaded with your application.
To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders.
Technical issues submitting your application, please call the NeoGov Help Line at 855-524-5627.
Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax.  Please call the human resources office for assistance.
If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account.  Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take an average of 6 – 8 weeks.  
It is the policy of the State of North Carolina and the N.C. Department of Natural and Cultural Resources that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment.   We participate in E-Verify (Employment Eligibility Verification System).
N.C. Department of Natural and Cultural Resources
Division of Human Resources
4603 Mail Service Center
Raleigh, NC 27699-4603
Phone:  919-814-6670

Please visit our website at for more information regarding our facility.


NOTE: Apply to the department listed on posting
An Equal Opportunity Employer, NC State Government



How to Apply

Deadline 08/15/2022 5:00 PM EST

North Carolina Zoo
4401 Zoo Parkway
Asheboro, NC 27205

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