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Coral World Ocean and Reef Initiative

Grants and Contracts Administrator


Coordinates and monitors the implementation of a variety of grants and contracts to ensure compliance with programmatic and fiscal requirements and federal regulations, if any.  This is a grant funded position and is contingent on continued receipt of grant and contract funding.  May include research and identification of grant sources and participation in writing and review of grant proposals depending on experience.

Education and Experience:

A bachelor's degree from a recognized college or university preferably with a major in business administration, public administration, economics, finance, or a related field.  Three years of full-time, paid, professional-level experience in grant administration or a related area. Experience in non-profit accounting, federal grant, computerized accounting systems, and network computer systems is desirable.


Essential Duties:

  1. Researches and identifies available federal, state, local, and private grant funding sources and disseminates information to grant seekers within CWORI.
  2. Confers with grant seekers within CWORI on the development of grant strategies and objectives; provides resource information on requirements for obtaining grants and the process of applying for grants.
  3. Provides technical assistance to staff in the review of proposals to ensure that grant applications are complete and in compliance with programmatic and financial requirements.
  4. Provides assistance in the preparation of grant performance reports submitted to grant agencies.
  5. Monitors compliance with all federal, state, and local laws, relevant contractual obligations, and accounting and reporting standards applicable to grants.
  6. Utilizes specialized software programs in the production of management information and reports related to grants.
  7. Provides technical assistance to grant writers to ensure clarity and conformity with program objectives and compliance with policies and outcomes required by the funding agency/organization.
  8. Develops, monitors, and maintains a grant tracking system to ensure timely preparation of grant applications and implementation of grant requirements.
  9. Prepares financial, statistical, and operational reports related to grants and participates in grant specific audits
  10. Organizes and schedules meetings and events.
  11. Assists all CWORI units with grant budget preparation
  12. Provides internal control reviews of all proposed grant expenditures to assure compliance with grantor guidelines and internal control policies and procedures.
  13. Supervises compliance with Asset Management Policies
  14. Prepares indirect cost rate proposals and supporting documentation needed to establish a Federally approved indirect cost rate.
  15. Complies with all CWORI policies, procedures, and programs
  16. Maintains asset registers in accordance with CWORI’s asset management policy.
  17. Performs related duties as assigned.


Knowledge of:

  • Principles of grant development and administration
  • Principles of grant accounting and reporting
  • Methods and techniques of grant proposal writing
  • Federal, state, and local laws, codes and regulations related to grant development and management
  • Research methods and techniques used in grant fund development
  • World Wide Web and Internet environments
  • Principles and practices of budget preparation and administration
  • Organization and management of records
  • Capabilities of computer applications, systems, and hardware used in grant management

Skill in:

  • Interpersonal relationships
  • Presenting concepts effectively verbally and in writing

Ability to:

  • Plan, coordinate, and monitor a variety of grants
  • Interpret and apply federal, state, and local laws, codes and regulations related to college grant development and management
  • Present complex information in a clear and concise manner
  • Independently plan and organize work projects
  • Exercise creativity and critical judgment
  • Train and provide technical assistance to others
  • Prepare clear, comprehensive, and effective reports
  • Establish and maintain effective working relationships with other staff and the community
  • Plan ahead, establish priorities, and meet schedules
  • Travel to on-site and off-site meetings
  • Communicate clearly and concisely, both orally and in writing
  • Learn specialized computer applications

Physical Requirements:

  • The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Ability to see and hear; use arms and hands; handle objects, tools, and controls; and sit.  Ability to lift and move 10 pounds.

Other Duties:

Please note this job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (example: emergencies, changes to personnel, workload, rush jobs, or technological developments).

How to Apply

Please include the job title in the subject line.  References required. 

Please submit cover letter, resume, and references to be considered for the position.


Coral World Ocean and Reef Initiative
St Thomas, Virgin Islands

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