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Mote Marine Laboratory

Volunteer Programs Coordinator

The Volunteer Programs Coordinator will work with the Volunteer Program Manager and Associate Vice President for Education to support new and existing Mote volunteers. Job duties will include, but are not limited to:

Providing outstanding on-site support and resources for Mote volunteers

Managing volunteer database, record-keeping, communication, and other support activities in the Volunteer office

Fielding phone calls, electronic communications and visits to answer questions about volunteer opportunities

Development, planning, execution and evaluation of volunteer functions including: training classes, shift briefings, meetings, orientations, social gatherings, and other events

Liaising with Volunteer Team Leaders to place, train and follow-up with new volunteers

Assisting with communication of volunteer opportunities internally and throughout the community

Developing and maintaining productive, positive relationships with the volunteers

Working with Mote staff and departments to meet their volunteer needs

Visiting community events and meetings to promote the volunteer program

Knowledge, Skills, and other Characteristics

This candidate will possess outstanding communication skills, poise, and confidence, skilled in written and oral communication with the ability to represent Mote Marine Laboratory to a variety of audiences, and to train others to do so. They should have a strong commitment to customer service, sound judgment, an understanding of the challenges and opportunities of organizations with extensive volunteer engagement, and the determination to work towards a common purpose with skill in facilitating change.

Experience working with, recruiting, scheduling and managing volunteers

Preparation and electronic distribution of monthly volunteer newsletter

Strong Microsoft Office experience (Access, Excel, Word, PowerPoint)

Knowledge of and experience with cloud-based database systems, preferably Volgistics

Our ideal candidate is honest, caring, and professional with a strong work ethic and a contagious, positive energy. S/he is a giving team member, a creative and proactive problem solver, and an enthusiastic collaborator who believes deeply in Mote and its mission.


Laboratory Category:  Normal hours 8:00 a.m. - 5:00 p.m. Tuesday - Saturday; with a one-hour lunch break.

Occasional evening, weekend and holiday work will be required.

Experience Required

Minimum Requirements College degree or comparable work experience Experience working with volunteers Excellent verbal/written communication skills Strong computer skills including MS Access, Word, Excel, PowerPoint Database management experience Strong customer service experience Florida driver’s license (or eligibility to obtain one upon arrival) U.S. citizenship or foreign citizen’s U.S. work permit appropriate for the work Stamina for working occasional long hours at outdoor locations in hot/cold weather, high humidity, intense sunlight and wet weather while responsible for interns and volunteers Supervision The Volunteer Programs Coordinator is supervised directly by the Associate Vice President for Education. Supervisory Responsibilities There are no staff supervisory responsibilities associated with this position. This position does assist in the supervision of the many volunteers throughout the organization. Hiring Conditions The hiring of a successful candidate for this position is conditional on a background check within one month of start date.

How to Apply

Interested applicants should apply on line at or mail a single package including cover letter, resume or c.v. and the contact information for three references to Mote Marine Laboratory, Attn: Human Resources, 1600 Ken Thompson Parkway, Sarasota, FL 34236 before 5pm July 30, 2021.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other protected category. Mote participates in E-Verify.

Mote Marine Laboratory
1600 Ken Thompson Parkway
Sarasota, FL 34236
Phone: 9413884441

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