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California Academy of Sciences

Exhibit Coordinator

We hope you are inspired by what we do and are excited to contribute to our mission. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every ­one of the qualifications for the position.

POSITION SUMMARY: 
The California Academy of Sciences seeks a highly organized Exhibit Coordinator to join the Academy's outstanding Exhibit Studio team. The Exhibit Coordinator assists in the organization and management of exhibitions, project teams, professional contracts, budgets, and overall administration of the Academy's Exhibit Studio. The Exhibit Coordinator reports to the Interim Director of Exhibits, and will assist in the planning, coordination, and execution of long-term and temporary exhibitions. Working closely with the department’s Exhibit Project Managers, the Exhibit Coordinator will also implement a variety of deadline-driven project tasks and coordination efforts. This position reports to the Interim Director of Exhibits.

The Exhibit Coordinator will have excellent communication skills, the ability to work effectively with diverse teams, and complete projects in a successful and timely manner.

Come join a team dedicated to the Academy’s mission, vision and values!

We are committed to ensuring diversity, equity, accessibility, and inclusion are intrinsic to Academy culture and operations, from recruitment and retention to science and advocacy. Explore Our Commitment to Racial Equity to learn about our intentional engagement of traditionally excluded groups in an effort to spark interest in or foster pathways to scientific careers.

POSITION DUTIES AND RESPONSIBILITIES:

  • Participate in the development and production of new exhibitions through ongoing planning and coordination of project teams and logistics.
  • Collaborate and communicate with interdisciplinary project teams across the Academy.
  • Develop and/or monitor goals, timelines, and budgets for successful implementation of assigned projects.
  • Schedule meetings, create agendas, and keep clearly organized notes and action items for team meetings.
  • Support the Exhibit Studio with coordination and administrative tasks as assigned
  • Ensure communication of schedules, deadlines, required actions, and decisions to all team members and to supervisors.
  • Coordinate work by outside vendors and in-house staff to meet deliverables and deadlines for exhibit maintenance and production and installation of new projects.
  • Write and edit exhibit documents as needed, including contracts, exhibit presentation materials, internal and external communications, etc.
  • Monitor and track expenses in budgets on a monthly basis to ensure fiscal responsibility.
  • Facilitate and process payments to contractors and consultants.
  • Communicate effectively and persuasively in both oral and written form.
  • Follow all Academy safety regulations.
  • Other duties as assigned.

MINIMUM QUALIFICATIONS

EXPERIENCE and/or EDUCATION:

  • 2 years of progressively responsible experience in a project coordination role, preferably working with exhibits or other creative content.
  • Experience developing exhibitions or similar complex, collaborative projects and familiarity with the responsibilities of content developers, designers, preparators, registrars, fabricators, and other exhibits positions is desired
  • Bachelor’s degree preferred, but relevant experience, certificate in project management, or on the job learning or a combination also acceptable

SKILLS AND ABILITIES:

  • Excellent communication, research, organizational skills, and attention to detail required.
  • Work collaboratively with a wide range of people and build consensus.
  • Demonstrated flexibility and initiative in solving problems.
  • Ability to work in a fast-paced environment while effectively managing one's time and assignments.
  • Fluency with a range of computer software including:
    • MS Office and Google Apps
    • Familiarity with one or more online, cloud-based project management and collaboration tools (examples: Asana, Smartsheet, Box, etc.)
    • Basic knowledge of Adobe Creative Suite
    • Interest in learning and implementing new tools as our work evolves
  • Familiarity with and ability to read design drawings desired.
  • Ability to speak effectively before groups or individuals.
  • Commitment to equity and inclusion.
  • Ability to transport 30 lbs.
  • Ability to perform repetitive motions 75% of the time.

WORK ENVIRONMENT:  
The physical expectations described here are representative of those that must be met by an employee to successfully perform the essential duties of the position.

Reasonable accommodations will be made to enable individuals with disabilities who meet the job’s essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, use a computer, and communicate on the phone, in person, and online meetings/calls.

Regular on-site work for installations, collaborative meetings, and reviews of the public floor will required, sometimes in early morning or evening hours. This will include work in active construction or exhibit installation areas. Other work may be done remotely, in keeping with Academy and Exhibit Studio policies.

APPLICATION DEADLINE: July 30, 2021. Applications will be reviewed on a rolling basis.

The California Academy of Sciences will give full consideration for employment to all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).

The California Academy of Sciences is an Equal Opportunity Employer and is committed to ensure that all employees and applicants receive equal consideration and treatment, regardless of race, color, creed, gender (including gender identity or gender expression), religion, marital or domestic partner status, age, place of birth, national origin or ancestry, physical, mental or medical disability, height or weight, sex, sexual orientation, citizenship, military service status, veteran status, or any other characteristic protected by state or federal law or local ordinance.

How to Apply

Please upload a resume, cover letter, and complete the brief online application here. 

California Academy of Sciences
55 Music Concourse Drive
San Francisco, CA 94118

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