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San Diego Zoo Wildlife Alliance

Administrative Assistant - San Diego Zoo

Are you inspired to be a part of an organization committed to protecting wildlife around the globe? San Diego Zoo Wildlife Alliance is a mission-based, non-profit wildlife conservation organization with two world famous front doors where we unite our passion for wildlife, expertise in wildlife care, and conservation science to save species from the brink of extinction. Our commitment is to provide visits to the San Diego Zoo and San Diego Zoo Safari Park as opportunities to learn about and engage with best-in-class conservation work, and how that work is changing outcomes for wildlife everyday.  

HOW YOU WILL IMPACT OUR MISSION

The Administrative Assistant performs all job assignments to supports San Diego Zoo Wildlife Alliance's mission and vision of saving species worldwide by uniting our expertise in animal care and conservation science with our dedication to inspiring passion for nature and leading the fight against extinction. The Administrative Assistant provides administrative support of moderate difficulty, coordinates various office activities, and does not formally supervise support staff. This position reports to a Manager/Supervisor.

 

WHAT YOU WILL DO

  • Provides daily administrative support for assigned team and support other teams as needed.
  • Maintains a variety of contacts in order to respond to inquiries and requests.
  • Greets, screens, and assists visitors/callers
  • Organizes and prepares operational materials
  • Manages assigned email accounts
  • Reviews and distributes mail
  • Produces a variety of reports and documents
  • Works with assigned databases
  • Process expense reports and invoices
  • Schedules assigned director's/manager's calendar
  • May assign work schedules to staff as appropriate
  • Serves as receptionist as needed
  • Composes/edits routine correspondence
  • Works with donors and volunteers as assigned
  • Arranges meetings and takes minutes as required
  • May provide lead guidance to administrative staff

 

WHAT ARE WE LOOKING FOR?

San Diego Zoo Wildlife Alliance is seeking an individual who is inspired to be a part of an organization that is committed to protecting wildlife around the globe. A leader to join us in our commitment to provide opportunities to learn about, engage with best-in-class conservation work, and share how that work is changing outcomes for wildlife every day through visits to the San Diego Zoo and San Diego Zoo Safari Park.

 

JOB EXPERIENCE

  • Experience in a professional administrative capacity
  • Experience working in a Construction and Operations environment (preferred)

 

EDUCATION AND CERTIFICATIONS

  • Valid California driver license in good standing

 

SKILLS AND KNOWLEDGE

  • Principles and practices of organization and planning
  • General administration
  • Basic recordkeeping
  • Use word processing in preparing routine documents
  • Use database, spreadsheet, and desktop publishing systems is desirable
  • Ability to learn and operated CMMS to input and track work orders
  • Use office equipment
  • Compose routine correspondence
  • Handle multiple tasks
  • Take fast notes or shorthand is desirable in some assignments
  • Communicate effectively (verbal and written)
  • Work effectively with others in a diverse environment

 

SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER

  • Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
  • Family Passes
  • Complimentary Tickets
  • Local and In-House Discounts
  • Employee Assistance Program
  • Wellness Program

 

IMPORTANT DETAILS

  • Location: San Diego Zoo – Maintenance Department
  • Duration: Year round
  • Non-Union position: hourly rate commensurate with experience
  • Candidates must be available for an interview if contacted. Full job description will be provided upon request.

    

THIS EMPLOYER PARTICIPATES IN E-VERIFY

 

SAN DIEGO ZOO WILDLIFE ALLIANCE IS A DRUG FREE WORKPLACE

 

SAN DIEGO ZOO WILDLIFE ALLIANCE IS AN EEO/AA/DISABILITY/PROTECTED VETERAN EMPLOYER - San Diego Zoo Wildlife Alliance makes every effort to ensure equal employment opportunities for all individuals and abides by EEO and nondiscrimination provisions of all applicable federal, state, and local laws and regulations. If you require a reasonable accommodation to complete an application, please email your request to sdzwacareers@sdzwa.org and provide the job title and location to which you are applying.

Join our team and build a career protecting wildlife around the globe with your passion for wildlife!

 

How to Apply

Administrative Assistant - San Diego Zoo - Career Portal (dayforcehcm.com)

San Diego Zoo Wildlife Alliance
San Diego, CA 92101
Phone: 16192311515

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