AZA is committed to providing a safe, productive, and welcoming environment for all meeting participants and AZA staff. Each and every participant, including attendees, speakers, volunteers, exhibitors, Association staff, service providers, is expected to understand and follow attendance policies. These expectations apply to all AZA meeting-related events, including those events held in conjunction with AZA conferences and events.
AZA works with venue staff to make sure meeting participants are safe. We ask that all attendees report any questionable activity to any AZA or venue security staff for immediate action. No concern is too small – if you see something, say something.
In an emergency, you should ask any AZA staff member or the on-site security personnel to help you.
At many AZA networking events, both alcoholic and non-alcoholic beverages are served. AZA expects participants at our events to drink responsibly. AZA and conference host event staff have the right to deny service to participants, and may require a participant to leave the event.
Sexual harassment is unacceptable conduct of a sexual nature which makes a person feel uncomfortable, offended, humiliated and/or intimidated. Examples of conduct or behavior which constitute sexual harassment include, but are not limited to:
If you or anyone else is in immediate danger at any time, please contact local law enforcement (by calling 911) and immediately notify facility security.
If you or anyone else is the subject of unacceptable conduct, please contact AZA staff.
AZA has zero-tolerance for any form of discrimination or harassment, including sexual harassment. If you experience or observe harassment or hear of any incidents of unacceptable behavior, AZA asks that you please inform us so that we can take action.
All reports will be treated seriously and promptly. Incidents will be handled with respect for the privacy of the victim, and will be confidential to the extent practical, given the circumstances. Reports may also be made anonymously.
Upon receiving a complaint, the matter may be further investigated by additional AZA Staff. Actions to be taken will be discussed beforehand with the victim of the harassing behavior, where possible.
If the complaint is of a criminal nature, legal authorities will be notified.
If the offense is not of a criminal nature, the AZA staff receiving the report will listen to the victim and discuss next steps.
If a person has been found to have harassed another person, any of the following may take place:
The AZA staff receiving the report will respect any and all requests of the victim to remain anonymous. Unacceptable conduct may be part of a larger pattern of repeated harassment. Please alert AZA to all such conduct regardless of the offender’s identity or job title, even if you prefer your report to remain anonymous.
Reports of unacceptable conduct by an individual may also be reported by AZA to an individual’s employer.
AZA has zero tolerance for retaliation either on-site or at a member facility against individuals for reporting unacceptable conduct at AZA-related events.