AZA Professional Development Course Policies

The following policies apply to all AZA Professional Development courses:

Vaccination Policy

All registrants, instructors, speakers, sponsors, exhibitors and staff attending AZA meetings, courses and events will be required to provide proof of full COVID-19 vaccination before entering the meeting venue. Full vaccination is considered achieved two weeks after a complete-series dose of an authorized vaccine by either the U.S. Food and Drug Administration or the World Health Organization. If eligible, a booster shot is also required. A booster shot is required for anyone who received the Pfizer or Moderna vaccine, 6 months after completing full vaccination series, or the Johnson & Johnson vaccine, 2 months after completing full vaccination. If a participant does not meet these requirements, they are not considered fully vaccinated/boosted and will not be permitted to enter the meeting.

AZA will also require registrants to agree to the Attendee Liability Waiver and Assumption of Risk Policy upon registering, agreeing to comply with any state or local mask mandates in place for indoor events until further notice. If no mask mandate is in place, attendees are encouraged to wear masks, but not required.

AZA will offer a technology solution that will enable registrants to submit proof of COVID-19 vaccination and booster after the online registration process. 

AZA’s proof of vaccination policy is designed to create safe, in-person experiences for attendees and participants at our meetings, courses and events.
Thank you for your understanding and cooperation.

Registration Policies

Registration and payment does not constitute acceptance in the course. Registrants will be notified of acceptance decisions beginning three (3) months prior to course start date. Enrollment priority is given to current AZA Individual Members and other groups as indicated by course. If a course fills, applicants will be placed on a waiting list and contacted if space becomes available. Checks sent for course payment will be cashed immediately upon receipt as per standard business practices. Cashing your check does not indicate that you have been accepted into a course. You will receive an acceptance letter or waitlist letter once acceptance decisions are made.

Payment & Refund Policies

All payments must be made in U.S. funds, drawn on by a, and payable to AZA. The full registration fee will be refunded for wait-listed applicants who are not admitted. All other refund requests must be received in writing no later than 4 weeks prior to the course start date. Refunds will not be issued for cancellations made after this date or for no-shows. Refunds will be issued within 45 business days after the course ends. A $50.00 processing fee will be deducted for any cancellations, but will be waived for refunds from the waiting list. Substitutions from the same institution will be accepted without penalty, but must be provided in writing and approved by AZA staff. Please email cancellation or substitution requests to

Participant Code of Conduct

AZA is committed to providing a safe, productive, and welcoming environment for all meeting participants and AZA staff. Each and every participant, including attendees, speakers, volunteers, exhibitors, Association staff, service providers, is expected to understand and follow attendance policies. These expectations apply to all AZA events. Please review the full Code of Conduct here.

Speaker Code of Conduct

1 – Representation: Each SPEAKER at an AZA-sponsored event commits to accurately represent their qualifications and experience in all oral and written communications.

2 – Professionalism: Each SPEAKER shall act and speak in a most professional and ethical manner at all times during an AZA event so as not to bring discredit to the SPEAKER or AZA.

3 – Zero Tolerance: The SPEAKER understands that AZA is committed to providing a welcoming environment for all attendees of every background. AZA has zero-tolerance for any form of discrimination or harassment, in speech or conduct, at any AZA event. Each SPEAKER must avoid offensive comments and conduct based on race, sex, sexual orientation, national origin, religion or personal appearance. SPEAKER further understands that violation of this paragraph at any time during an AZA event can result in expulsion from this and future AZA events, or other corrective actions.

4 – Intellectual Property: Each SPEAKER shall not use the intellectual property of another - either orally or in writing - unless granted written permission by the owner of the material, except for permissible fair use of material under copyright laws.

5 – Respect & Collegiality: The SPEAKER shall always maintain a collegial relationship with all those in attendance at an AZA event. All speech and conduct at an AZA event must be based on respect, professional courtesy, dignity and the highest ethical standards in the AZA Code of Professional Ethics.

Speaker Agreement

  • My presentation will cover information/topics requested by AZA's Professional Development Program Staff & Committee, and agreed to by me. I agree to comply with all program-related deadlines provided to me by AZA for this event, including but not limited to deadlines for equipment requests, course resources and documents, travel arrangements, etc.

  • During my presentation, I will not engage in any type of promotional marketing or selling of any company, product, brand, or service.

  • I agree to notify AZA's Coordinator of Professional Development ( immediately in the event that I am unable to meet my obligations as a presenter.

  • I authorize AZA to use my name, likeness, photograph, and biographical data in connection with the use and promotion of the program.

  • To the best of my knowledge, my presentation does not violate any proprietary or personal rights of others (including any copyright, trademark and privacy rights), is factually accurate, and contains nothing defamatory or otherwise unlawful. I have the full authority to enter into this agreement and have obtained all necessary permissions or licenses from any individuals or organizations whose material is included or used in my presentation and given them appropriate credit.

  • I will be responsible for making all travel arrangements in a timely manner prior to the course, and for submitting all expense reimbursements promptly following the event.

  • All attendees, speakers, and Association staff are expected to abide by the terms of the Code of Conduct. Violations may result in expulsion and possible ban from future AZA events.


For additional details please contact the AZA Professional Development Department

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