Organization: Naples Zoo at Caribbean Gardens (AZA Member)
Location: Naples, Florida, United States
Job or Internship: Job

This position manages Animals Records and ensures the maintenance and quality of animal records for use in the management and development of husbandry and breeding programs, preparation of scientific publications and provision of data for cooperative ventures at both regional and international levels. The Registrar serves as a liaison and information source to other departments and organizations and veterinarians. This position provides a complete inventory and record of all animal transactions. He or she must monitor legislation for compliance with wildlife laws. This position reports to the Director of Animal Programs.


• Serves as principal advisor to the Director of Animal Programs and President/CEO on registration and collections management, adherence to collections management policy and on legal and logistical aspects of collections activities.

• Participates with administrative, curatorial and other support staff in implementing and reviewing various collection management objectives, setting and developing policy and procedures.

• Monitors collection activity for compliance with policy and procedure and advises Director of Animal Programs and President/CEO on problems and progress.

• Prepares reports on collections activity and management to the Director of Animal Services and other institutional officials as scheduled on own initiative.

• Monitors status of legislation pertaining to wildlife and transport procedures.

• Sets procedures for domestic and international shipments of live animals, parts and products.

• Checks legal regulations and zoo policies for compliance, directs document preparation, logistics planning, scheduling and quarantine for animal shipments.

• Establishes and implements documentation standards for shipment records with advice of legal counsel and curatorial staff in coordination with national and international standards and requirements.

• Develops and directs the collection and maintenance of an inventory of the zoo’s animal collection, and records of daily transactions including shipments, births and deaths, behavioral, reproductive and medial notes. Reports these activities to the administrative, curatorial and appropriate staff.

• Develops procedures and systems for inventory control of the collection via automated and manual systems. Reviews record-keeping and transaction procedures, implementing improvements to standards of records management.

• Develops and implements internal and external quality control measures to ensure the quality of institutional animal records data.

• Serves as liaison to the International Species Information System (ISIS), submits data to this system, and analyzes and disseminates data received from this system.

• Serves as a liaison between the institution and outside organizations/institutions, as well as other departments within the zoo on matters of animal records and related issues.

• Works with the Director of Animal Programs and keepers through education/training programs and regular contact to improve record systems and solve problems.

• Provides institution data for studbook reports, questionnaires, surveys and Species Survival Plan updates, or directs to appropriate staff members.

• Composes loan agreements with administrative, curatorial and legal staff, and monitors the status of loan specimens.

• Performs genealogy searches for use in the selection of appropriate specimens for breeding/exhibit for in-house populations as well as proposed incoming animals.

• Monitors SSP, TAG, FIG and various national as well as international programs to assist in the long-term management and development of captive management programs, and the preservation of endangered species.

• Other duties as assigned.


Work is performed under the direction of the Director of Animal Programs. Additional guidance is received through established policies and procedures, plus verbal and written communications.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum 18 years old.

• Must be able to work as part of a team.

• Must have the ability to work flexible hours, including weekdays, weekends, holidays and evenings.

• Knowledge of zoological nomenclature.

• Knowledge of inventory accession and record-keeping practices.

• Knowledge of concepts, principles, and practices of professional museum and zoo registration methods and collection management standards.

• Knowledge of the laws regulating animal acquisition, disposition, exhibition, husbandry standards, and transportation within the U.S. and abroad is desirable.

• Attention to detail.


This position requires a high school diploma or equivalent. A four year college degree in biology or related field is preferred. At least two years experience in a registrar-type position in a zoological institution is required. Previous animal experience is desirable.


• Ability to respond to common inquiries, requests or complaints from guests and/or staff in a kind and courteous manner.

• Must be able to communicate with guests and staff clearly and effectively.

• Must be able to collect and collate information from a variety of sources into concise and accurate reports.

• Multi-lingual is a plus.


• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

• Knowledge of statistics and population management skills is desirable.


• Ability to define problems, collect data, establish facts, and draw valid conclusions.


• Proficient and experienced with Microsoft Office applications; particularly Word, Excel, and PowerPoint.

• Experience with animal records software (e.g., ARKS, ZIMS).


• Valid Florida State Driver License.

• Recent tetanus shot.

• Negative TB test.

• ICRM Certification a plus.


In compliance with the Americans with Disabilities Act, the following have been identified as physical requirements of the job:

• The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds, stand for long periods of time and drive company bicycles and vehicles.

• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is regularly required to talk or hear.

• The employee is frequently required to use hands and fingers to handle, reach or feel and manipulate objects or controls. The employee is frequently required to sit, walk distances, climb, balance, stoop, bend, kneel and crouch.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

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