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Special Events Coordinator

Organization: Denver Zoo (AZA Member)
Location: Denver, CO, Country
Job or Internship: Job

At Denver Zoo, our mission is to secure a better world for animals through human understanding. We are a respected leader in animal care and exhibition, conservation programs, scientific study, environmental education and public service.


This full-time position plays an important role in Denver Zoo’s institutional events team by helping plan, organize and coordinate more than 65 zoo-wide events to meet a variety of institutional goals. These events include both internal and external events and are developed to reach various audiences.

Essential Functions:

•Assists the institutional events team in developing new events while maintaining a successful calendar of current events.

•Coordinates event planning meetings with internal and external audiences to identify event objectives and goals.

•Determines and revises event layouts and schedule event space.

•Organizes event details by maintaining detailed event summaries.

•Conducts research, gathers information and identifies resources on each project to achieve quality event productions.

•Obtains necessary internal event approvals through the submission of appropriate request forms to insure appropriate communication and animal safety.

•Schedules and coordinates appropriate staff and volunteers for events.

•Manages day of event production and logistics.

•Maintains event budget spreadsheets including tracking revenue and expense line items.

•Maintains accurate event attendance and revenue records for each zoo event

•Collects comments and feedback from multiple audiences and prepare post event evaluation documents.

•Coordinates event set up and tear down.

Additional Responsibilities:

•Maintains a flexible work schedule, including some Saturday, Sundays and evenings.

•Provides back up assistance for press events and corporate rentals.

•Performs animal demonstrations for offsite festivals and special events.

•Has some knowledge on all Marketing Department programs and activities to answer any zoo staff and/or general public questions about events, public relations, marketing, and corporate rentals.

•Assists with preparing annual budget and yearly goals for the events team.

•Performs various tasks as assigned.


•Bachelor’s degree in marketing, event management, journalism, communications, or related fields or a combination of education and job-related experience

•3-5 years successful experience in event management and planning.

•Strong analytical thinking, problem solving skills and communications skills (both written and oral) with attention to detail.

•Proven ability to successfully handle multiple projects and meet critical deadlines.

•Respect for confidentiality.

•Creativity and innovative thinking.

•On-call responsibilities and availability necessary including the ability to work evenings, weekends, and some holidays.

•Experience in management of support staff and volunteers.

•Ability to handle multiple projects at one time.

•Strong organizational skills.

•Computer proficient in Excel, Microsoft Word and internet research.

•Excellent customer services skills.

•Ability to lift 30 pounds on a regular basis.

•Ability to work as a productive member of a team.

Please apply online at