Institutional Records Keeping

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PMII Warthog

Hosted by 
Oglebay Resort
Wheeling, WV 
February 8-13, 2016 

Institutional Records Keeping offers students the theory and mechanics of animal records-keeping and identifies the important role accurate records play in successful animal management not only within the institution but also in regional and global cooperative species management programs.  This course offers students training that will integrate best practices for accurate data entry and standardization of data along with technical instruction in ISIS’ Zoological Information Management System (ZIMS). Effective communication skills are emphasized to facilitate the exchange of information within and between institutions required for collaborative programs. Instruction in permitting and shipping processes round out the course agenda in providing a full complement of topics related to records keeping. This course provides students exposure to the most current knowledge in modern data management practices.

Course Objectives

After completing this course, participants will:

  • Understand how data can be used for husbandry, health and breeding management of captive populations and for documentation of legal standing of their collections for licensing and permitting as required in compliance with local, federal and international regulations. 
  • Strengthen their abilities to create, collect, process, analyze, disseminate, use, and manage data for population and animal management. 
  • Have a better understanding of communication styles and effective communication techniques to improve exchange of information. 
  • Understand concepts of data management industry best practices and importance of collaboration with other AZA members as well as fostering international relationships. 
  • Have a good working knowledge in the use of ISIS Zoological Information Management System. 


Is This Course Right For You?

This course is designed for zoological records keepers, registrars, curators, collection managers, keepers/aquarists, records specialists, data managers, and information specialists.


Josh Corteau, Training Manager - International Species Information System (ISIS) 
Stephanie Eller, Animal Records Manager - Philadelphia Zoo
Lynn McDuffie, Animal Records and Regulatory Affairs Manager - Disney's Animal Kingdom/The Seas
drienne Miller, Lead Subject Matter Expert and Training Content Developer - International Species Information System (ISIS)
Karin Schwartz, Adjunct Faculty - George Mason University


None.  Priority will be given to individuals associated with AZA accredited institutions.  International applicants and those not affiliated with an AZA accredited institution will be considered on a case-by-case basis;  please submit a letter describing your intended benefit from taking this course to for consideration.  

Course Registration & Travel

Tuition & Expenses 

The AZA registration fee above covers only tuition for the course. Other expenses include hotel, travel, and meals. For more information about costs and logistics for courses hosted by Oglebay Resort in Wheeling, WV, visit our Wheeling Courses Travel Information page. 

Scholarship funding is available through a competitive process. 

Early Bird Rates:
$850 for AZA Individual Members 
$950 for Non-members 

Regular Rates:
$950 for AZA Individual Members 
$1050 for Non-members 

Early bird registration deadline: 12 weeks prior to course start date
Final Registration deadline: 4 weeks prior to course start date

To pay by credit card:
You can now register and pay online with a credit card! Just log in to our new website. Non-members can log in too after creating an account. After logging in, choose "Upcoming Events" from the menu on the left. Next, click on the title of the event for which you would like to register. Finally, choose "Event Registration" from the options at the top and complete the registration process. When registering online, there is no need to submit the registration form.      

To pay by check or purchase order: 
Download the IRK COURSE REGISTRATION FORM and return by mail with check or purchase orderChecks sent for course payment will be cashed immediately upon receipt as per standard business practices.  Cashing your check does not indicate that you have been accepted into a course. You will receive an acceptance email or wait list email once acceptance decisions are made. 

Travel & Accommodations

Pittsburgh International Airport (PIT) is the closest airport. Airport Limousine Plus and First Class Limo provide a shuttle service between PIT and the hotel.

Course participants stay at Oglebay Resort & Conference Center in Wheeling, West Virginia and classes meet on-site.

Please wait until you are admitted into the course before making your reservations. You will receive an email containing detailed information regarding your accommodations and transportation once you are admitted.

Course Schedule

4:30-6:30 PM - Student registration
5:00-6:30 PM - Dinner buffet open
6:40-7:30 PM - Opening ceremony
7:30-9:00 PM - Courses meet for individual opening session/class

Tuesday through Saturday
Classes meet all day

9:00-4:00 - Classes meet
4:00-5:00 PM - Social and Silent Auction 
5:00-5:30 PM - Closing Ceremony


For additional details please contact the AZA Professional Development Department or call (301) 562-0777 ext 251.