Careers in Science Assistant Manager

Organization: California Academy of Sciences (AZA Member)
Location: San Francisco, CA, United States
Job or Internship: Job

POSITION SUMMARY: Reporting to the Manager of the Careers in Science (CiS) Program, the main responsibilities of this position are to support the CiS program and work independently on programmatic development and implementation, including supervision of the CiS interns and CiS Program Assistants during both during onsite programming and on weekends and field trips.

The Careers in Science Program provides high school and college-aged youth from communities traditionally underrepresented in the sciences with opportunities to learn basic science concepts, immerse themselves in the natural world, develop and deliver informal science education programs, and explore potential science and education careers in an authentic, paid work environment. In addition, as a member of the Youth Programs team this position also helps support youth programming and other projects that advance the Academy’s developing pathway of experiences for youth.

This position involves significant late afternoon/early evening work, as well as weekend work in order to accommodate students’ after school and nonschool availability.


•Assist CiS Manager; work independently in the supervision of interns, including weekend days and on day-long or overnight trips

•Supervise CiS Program Assistants including managing performance and providing feedback

•Lead the implementation of CiS outreach initiatives as needed

•Assist in program related grant reporting, including DCYF Contract Management System updates and report creation.

•Develop and deliver various aspects of programming including content and training activities

•Oversee intern project groups; including content development programming initiatives

•Maintain CiS databases of current interns and alumni

•Oversee intern scheduling process, time management, payroll system, and health and safety tracking

•Engage program alumni when appropriate, including developing and planning associated activities. Contribute to the development of alumni mentoring network program.

•Assist with the planning, preparations and implementation of intern events and trips. Assume a lead role when appropriate.

•Work directly with interns using youth development best practices

•In coordination with the health and safety monitor, supervise health and safety reporting for interns

•Provide support for interns to meet Human Resources requirements and requests

•Contribute broadly to the youth experience at the Academy, including assisting with the design and delivery of other youth programs as needed

•Follow all Academy safety regulations

•Other duties as assigned


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


The ideal candidate will possess a combination of the following education and/or equivalent experience:

•Bachelor’s degree required, natural science or education preferred.

•Two (2) years experience with youth (teen) programs; one (1) year in a supervisory or leadership role desired

•Computer literacy required (MS Office Suite/Apple OS); File Maker Pro, Adobe Creative Suite desirable; Kronos Workforce Central desirable


•Strong organizational, oral and written skills

•Ability to work independently and handle multiple tasks simultaneously

•Passion for science education

•Commitment to youth development principals

•Excellent interpersonal skills with both youth and adults from diverse communities

•Good analytical and problem-solving skills

•Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals

•Ability to speak effectively to groups or individuals

•Current California driver’s license with a clean driving record and willingness and ability to transport interns on field trips and other sanctioned events

•Available to regularly work one weekend day and occasional evening events and overnight trips

•Current Wilderness First Aid and CPR certification, or willingness to obtain; higher level training desirable

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups or individuals.

PHYSICAL DEMANDS & WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, reach with hands and arms, talk and hear. Must be able to perform repetitive motions 75% of the time. Employee must be able to lift, carry and pull up to 40 pounds and participate in overnight camping, tide-pooling and other outdoor trips and activities.


Please submit your cover letter and resume online at Note that the recruitment timeline for positions vary and depend on many factors, so it is impossible to accurately predict when a position will close. We appreciate your patience during this process. No phone calls please.

The California Academy of Sciences is an Equal Opportunity Employer and welcomes applications from individuals who will contribute to its diversity.

The California Academy of Sciences is a non-smoking facility. There is also no smoking in Golden Gate Park.