Collections Manager for Invertebrate Zoology




Organization: California Academy of Sciences (AZA Member)
Location: San Francisco, California, Country
Job or Internship: Job

POSITION SUMMARY:

The Collections Manager is responsible for the maintenance and organization of the recent invertebrate collections. This involves oversight and documentation of all collection-related procedures, including accessioning, deaccessioning, filing, labeling, handling of loans, exchanges, gifts, cataloging, identification, and preparation of specimens. The incumbent is responsible for developing and maintaining computer databases for collection-related activities.

The Collections Manager will be encouraged to maintain a working knowledge of modern techniques in systematic biology and develop taxonomic expertise concerning invertebrates in general and interests in one or more clades that complement those already resident in researchers in IZG. This expertise can include field work relating to collections.

The Collections Manager may assist with grant preparation, departmental administration, public programs and educational duties as appropriate. In addition, this position advances the aims of the Academy’s strategic plan for digitization and integration with geographic information systems and image databases. This role also leverages CASIZ collection assets in programs serving diverse audiences, including conservation and educational partners, and communicates and interacts with the full array of public engagement activities at the Academy.

The Collections Manager reports to Chair of Invertebrate Zoology & Geology and supervises all technical IZG staff and volunteers not related to Geology. This position will begin on January 1, 2013.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

•Maintains and organizes department collections, including ancillary collections (e.g. photographs, field notes, teaching & library materials)

•Supervises and assists curatorial assistants, technicians, student interns and volunteers

•Develops and maintains systems for the documentation of all department collection, this will include computer database record-keeping, photography, and archiving records

•Manages use of and access to Departmental collections

•Advances the Academy's strategic plan for digital assets management

•Communicates and interacts with both intra- and extramural public engagement activities

•Maintains a working knowledge of modern techniques in systematic biology and develops taxonomic expertise concerning invertebrates in general and interests in one or more clades that complement those already resident in researchers in IZG

•Oversees the preparation, identification, labeling and integration of new specimens into the collection

•Maintains departmental collection policy and protocol documents which may include initial creation of documents and regular updating

•Sits on the CAS Conservation Committee and other committees as requested by the Department

•With approval of Department Chairman and relevant curator(s), may participate in field expeditions aimed at generating relevant collections for the Academy

•Assists visiting scientists, other visitors and the general public with inquiries and arranges and/or leads tours of the department

•Assists other CAS departments by teaching classes, providing input to exhibits and participating in development and member events

•May assist with the preparation of grant proposals and the maintenance of pertinent records for grants received; may assist with the preparation of grant reports as they involve the collections

•Oversees the purchasing of equipment, lab facilities and supplies, and the maintenance of related records

•Follows all Academy safety regulations and rules

•Other duties as assigned

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

The ideal candidate will possess a combination of the following education and/or equivalent experience:

•Master's degree in the specific field or equivalent experience and education

•Four (4) years of experience in curatorial or closely related work required, or an equivalent combination of education and experience

•Prior supervisory experience

•Knowledge of databases and other relevant computer systems

•Ability to type accurately at 60 wpm

•Ability to lift 50 pounds unassisted

•Valid California drivers’ license and good driving record

KNOWLEDGE, SKILLS AND ABILITIES:

•Comprehensive knowledge of the literature and curatorial procedures relevant to the specialized subject area(s) maintained by the department

•Ability to work cooperatively with Academy staff, volunteers and members of the public

•Supervisory skills

•Thorough knowledge of taxonomy related to collection

•Strong computer skills

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals written in English. Ability to write routine reports and correspondence in English. Ability to communicate with others and to speak effectively before groups or individuals in English.

PHYSICAL DEMANDS & WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, and reach with hands and arms, and talk or hear. Must be able to lift 50 lbs. Must be able to perform repetitive motions 50% of the time. Must be able to work with hazardous chemicals.

APPLICATION INSTRUCTIONS: Please submit your cover letter and resume online at http://calacademy.snaphire.com. Note that the recruitment timeline for positions vary and depend on many factors, so it is impossible to accurately predict when a position will close. We appreciate your patience during this process. No phone calls please.

The California Academy of Sciences is an Equal Opportunity Employer and welcomes applications from individuals who will contribute to its diversity.

The California Academy of Sciences is a non-smoking facility. Smoking is also prohibited in Golden Gate Park.