Guidelines for Submitting Papers for Conference Proceedings

If you have been a speaker or poster presenter at AZA's Regional Meetings or Annual Conference, you may submit your paper for inclusion in the Conference Proceedings. Please adhere to these guidelines for paper submission for both the Annual Conference and all Workshops.

If you are interested in becoming a speaker at any future AZA Regional Meeting or Annual Conference, you'll find submission information and deadlines in Conferences and Regional Meetings.

You can also read papers online, beginning with the 2004 Annual Conference.

Format

Manuscripts must be submitted via e-mail as a Microsoft Word attachment.

The e-mail address for submission is

Please indicate in your email whether you are submitting as a speaker or as a poster presenter.

If you do not have access to e-mail, submit manuscripts on a PC compatible disk.

If you do not have Microsoft Word, please contact to make arrangements to use another program.

Papers must come formatted for PC.

When saving your paper, please name the document using your last name.

Pages should be single-spaced.

Paragraphs should be flush left to the margin. Do not use indents.

Double space between paragraphs.

Font should be Arial 10 pt. plain.

Bold the title and paragraph headings.

Do not number pages.

Leave one-inch margins around the entire page.

Author's name, title, institution and mailing address should appear centered below the title.

Title should be bold and 12 pt. Arial.

Author's name and information should be 10 pt. Do not bold the author's name and information.

Length

For speakers:

If you are submitting as a speaker, the entire paper, including photographs, graphs and charts, should be no more than eight pages.

For poster presenters:

If you are submitting as a poster presenter, the entire paper should be no more than one page.

Tables, Photos, Illustrations

For speakers:

Must be submitted as part of the document, not as separate documents. When scanning in photos and illustrations, please save them as TIFFS or JPEGS with a dpi no higher than 300.

For poster presenters:

Tables, photos, and illustrations may not be submitted.

Time

Use twenty-four hour clock (i.e., 09:00 - 14:25 hrs).

Use continental dating system (day/month/year) when using dates.

Scientific Names

Should be stated with their common names when first mentioned and only the common used thereafter.

Only current recognized nomenclature should be utilized.

Authorship of scientific names should be included only when nomenclature problems exist.

Do not use footnotes. Please cite any relevant publications at the end of your paper.

References

List alphabetically according to the author's surname at the end of each contribution. (Ex.: Yamashina, Y., 1976. Notes on the Copper Pheasant. WPA Journal. I: 19-38.)

Within the text, cite references as (Yamashina, 1976).

First line of each reference should be flush left; subsequent lines should be indented five spaces.

Do not leave spaces between references.

Additional Information

Manuscripts submitted after the deadline and/or conference will be accepted on a case-by-case basis.

If you have questions about submitting proceedings, email or call (301) 562-0777, ext 253.